Document Management System – A Necessity for Modern Workplace

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Document Management System – A Necessity for Modern Workplace

To save time, money and keep your data secure your business needs to get rid of the old fashioned file cabinet system for which you need to have a good document management system that would help you in organizing your scattered documents.

What is a Document Management System?

As the name implies it is a system that helps in storing, protecting, retrieving, and managing all the critical digital documents. It plays a very important role in documentation related tasks to make it easier and efficient.

IDC data shows that “the knowledge worker spends about 2.5 hours per day, or roughly 30% of the workday, searching for information. So Here is why we will discuss about top 4 benefits of a DMS to deploy a document management system for your business –

• Easier Retrieval
  
  It facilitates easy access to critical information by dynamic built-in search features and it also gives the opportunity to access the documents remotely.
• Better Collaboration
  
  All documents can be accessed from multiple locations & this feature is really important if several parties are working on the same document.
  
  
• Business Continuity
  
  Bridges the gap to facilitate remote working. Anytime, anywhere access with controlled rights sharing within the team allows seamless and secure business functioning.
  
  
• Enhanced Security
  
  Strict security guidelines& automated alerts to protect sensitive information from leaking to malicious authorities.
  
  
• Better Data Backup
  
  There is no loss or misplacing of documents as it is possible to archive and index your documents and files.
  
  

DCirrus provides solutions to your document-related-concerns with its top DMS features which are –

1.User Permissions: Grants full access to data files and documents to move, view, delete, edit.

2.File Browsing: Power search with Tag  & Flag features for files saved.

3.File Syncing: Smart-Level Sync which saves time if bulk upload of documents.

4.File Versioning: Can track previous versions of files saved.

5.Dynamic Watermarking: Helps to prevent unauthorized distribution of user’s documents.



Sources-
1. https://www.bwd-it.com/various-survey-statistics-workers-spend-too-much-time-searching-for-information/
2. https://www.smallbusinessbonfire.com/document-management-system/